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Data rooms are often employed in mergers and acquisitions to conduct due diligence, however they can also be used to raise money, in the initial public offering (IPOs) and legal procedures. You’ll need the right virtual data room management program that will allow you to collaborate, share and save confidential documents in a safe environment. It can also help you expedite due diligence for any kind of business transaction.
A great feature to look for in a VDR is a powerful search tool that will locate any document in a matter of minutes. It should have a variety of filters and features like tags, labels as well as optical character recognition (OCR) and auto index numbering. Furthermore, it should allow users to download an encrypted PDF of any document with just one click.
Find a tool that allows you to modify the appearance of a data room and create a custom logo that appears on each document when it’s viewed and printed or downloaded. This means you can stop screenshotting and other violations of privacy and security.
A good data room will include the ability to manage tasks that lets you assign users from outside to read and edit documents. It should give you an overview of every task and its status in order to monitor your progress.