A board meeting is when the top management as well as other stakeholders gather to discuss issues of importance and take a decision. A successful board meeting requires effective leadership, clear and concise agendas, as well as a set of procedures to efficiently discuss and approve items.
Getting Started
The presiding officer begins the meeting by properly calling the meeting to order at the scheduled start time and greeting the attendees. Next, the board secretary reads the minutes of the previous meeting and the agenda for the meeting to ensure everyone is on the same page. The board may also ask for amendments or changes to the materials. The board then reviews the agenda and vote on the minutes before continuing.
Old Business
The board considers any unresolved problems that were discussed at the last meeting but not yet approved or any items that have been postponed. They may also address any issues how to prepare for a board meeting that came up during the meeting.
Officer and committee reports
The presiding officers will read the reports of committees and officers to inform the board on the current financial state and projects. It is recommended to distribute them prior to the meeting so that board members can review and ask any questions.
The board will then review the performance of the company to determine what areas require improvement and how well the organization is performing. This is an opportunity to brainstorm ideas for future strategies to encourage growth. This is also the time when the board can talk about any roadblocks that are hindering progress.