Online board meetings can be a useful tool for making effective decisions. If they’re not properly run, they can lead stagnation and low levels engagement. Follow these simple steps to get your virtual meetings going and boost efficiency.
The agenda should be shared with the participants before the meeting to ensure everyone has an understanding of what will be discussed. Consider asking your board to tune in from a space that is quiet and free of distractions. Ask participants to make use of the “raise hand function” of your software for virtual meetings when they want speak to avoid over-talking or missing the point.
Establish a maximum time limit for each topic in order to ensure that the meeting stays focused on the most important issues. This allows everyone to be involved and prevents the discussion from drifting off-topic or causing distractions for others. Encourage your board to mute their microphones when not speaking to reduce background noises, such as kids, pets and coworkers.
Last but not least, try to end the meeting at a reasonable time as this shows respect for your fellow board member’s time. It is also a good idea to distribute the minutes quickly after the meeting has ended. It can also help streamline the process of recording and sending minutes using the built-in features of the software that manages your board such as inline task delegate.
This will ensure that everyone is on the same page about what happened at the meeting and what has to be done between meetings.
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