Board document management is an activity which involves the management and www.boardroommusic.com/board-document-management-with-a-virtual-boardroom/ sharing of documents and materials of the board in a fair and equitable manner prior to, during and after meetings. The goal is to enable members to focus on governance and not lengthy manual processes and updates to documents. Without an automated board management tool organizing and separating meeting-related information through different solutions like email and Dropbox or couriers can be costly, time-consuming, and stressful for directors.
A solid board management system can help alleviate these issues as well as improve governance and communication, and increase the efficiency of your company. With features such as electronic voting, messaging tools and meeting minutes, among others board portal software will aid in the automation of many aspects of your Board of Directors’ meetings.
With the right software, you can make it simple for your team members to create digital board books in just a few minutes — not hours. You can import folders or templates that have already been saved. Or, you can start from scratch. Then, share the board’s contents with just one click. E-signature options make it fast and simple to sign documents and track their status in real-time.
During meetings Board members can join the system to immediately access all of the documentation linked to the agenda items. This removes the need for directors to share links to different versions. It helps ensure that the board’s important information is available at any time. Directors can also access meeting documents and other documents between meetings. This lets them keep up-to-date with organizational updates and make sure that their book of directors is up-to-date.