A virtual data room (VDR) is a secure online platform for storing, sharing and examining documents. They’re commonly used for due diligence or fundraising, and provide an extensive access rights and version control.
To make the most of a VDR, you need to know what kind of data will be uploaded and how it’ll be organised. Begin by defining your desired outcome such as an investment recommendation, and then work backwards to determine the types of information needed.
You’ll need to make an exhaustive list of all the documents you’ll likely share with customers, including legal documents such as articles of incorporation and shareholder agreements, operational documents such as customer lists, employee handbooks and supplier contracts, and any market study or competitive analysis you’ve conducted. Include any quotes from actual customers who have had the what is a cloud management platform pleasure of using your brand.
It is also useful to have a section devoted to Q&A, where investors can ask their questions or make comments. This helps keep the conversation focused. It’s worth choosing a tool with advanced features for commenting that allow you to make notes on documents that other users will not be able to see, and also have an organized discussion area to facilitate communication.
It is best to choose a system that has an activity log so that you can keep tabs on the manner in which your data is accessible and ensure that everyone is adhering to the same guidelines regarding file handling. It is also recommended to consider using watermarks to reduce the risk of document theft or accidental alteration, and provide users-friendly training materials and workshops to help familiarize new users with the platform.